The Caravan & Motorhome Club, Leicestershire Centre
54th Annual General Meeting
Assuming there are no new restrictions or lockdowns, our intention is that the Centre AGM this year will still be taking place at the Copt Oak Rally but the format will be different to usual due to the Covid-19 pandemic.
The Meeting will be held outdoors if the weather is good enough, under gazebos and shelters. All Social Distancing will be upheld according to the Government conditions at that time. This being 2 metres apart at present.
We are also looking at the Meeting being held inside the Memorial Hall, but this will mean stricter conditions as there can only be 30 people inside being 1 metre apart, plus mitigation. Face coverings would be mandatory. If this were to be the case, then possibly there would need to be a limit of only one member of each family being able to attend. This is far from ideal and will be avoided if possible
We propose that a Nomination Form will be posted on the Centre Website, to collect Nominees, Proposers and Seconders. Physical signatures are not required this year, but email addresses will identify that only Members are filling in the form. The cut-off date for Nominations remains noon on 27th September, as published in the current Handbook.
The Chairman’s, Secretary’s and Treasurer’s Reports and Financial Statement will also be posted on the website, together with a copy of the Agenda and the Minutes of the 2019 AGM. These will be open for discussion at the Meeting, thus keeping the Meeting time to a minimum.
The Nomination Form will appear on the Website on 6th September 2020, the Reports will be posted on 27th.
Formal notices of a constitutional nature affecting all members of the Centre duly signed by the Proposer and Seconder must be received in writing by the Centre Secretary not later than noon on Sunday 6th September 2020.
Only Full (Lead), Joint, Life or Family members of the Leicestershire Centre, who have submitted the necessary Centre registration details by the appropriate method to Club Headquarters at least 35 days prior to the meeting are entitled to speak or vote at the meeting, or be eligible for election to executive office or committee at such meeting. Voting rights will only be granted upon production of a current Membership Card, which corresponds to the centre record held by the Centre Secretary. Proxy and postal voting is not allowed
Any voting will be by a ‘show of hands’, minimising any physical contact.
AOB will be by roving microphone on a distance ’pole’.
All other Covid Secure measures governing at the time will be observed as mentioned above, including hand sanitising, a one way system in the hall and no public toilet facilities will be available
Secretary of the Leicestershire Centre